Archives are records created by Governments, organisations or individuals that document their daily activities and have been selected for on-going retention. Archives are unique and irreplaceable and represent a small percentage of all records created. Archives have been selected for on-going retention because they:
• are essential to understanding the history of an organisation or individual
• prove a person’s or organisation’s rights or entitlements
• provide evidence of decisions made and actions taken
• document the development of a society’s economy, culture, natural or built environment, or government.
Archives support accountability and transparency, provide evidence of our heritage and cultural identity, and tell our stories.
Professional archivists ensure that archives are selected (appraised), arranged and described, preserved, and made available to researchers.
(adapted from Keeping Archives, 3rd edition, chapter 1, pp 11 – 15.)
State Records of South Australia
State Records of South Australia is the archive of the South Australian Government and administers the State Records Act 1997.
The first two objects of the State Records Act are:
• to establish the office of State Records as the principal repository for official records that are no longer required for current administrative purposes, and
• to ensure that official records of enduring evidential or informational value are preserved for future reference.
In order to meet these objectives, Archivists from Collection Management Services:
• arrange the transfer of official records to the custody of State Records
• manage the physical control and condition of the archival collection
• manage the intellectual control of the archives in the archival database, and
• provide advice to agencies about official permanent records.
If you have questions about transferring records, or the management of the South Australian Government Archives, contact Collection Management Services.